SchoolEnroll AI

Overview

SchoolEnroll AI — Marketplace Listing

Business Description

SchoolEnroll AI is a ready-to-run enrollment follow-up system for private K–12 schools, charter schools, Montessori programs, tutoring academies, music schools, language schools, and enrichment centers. It converts parent inquiries into tours, applications, and enrollments through five automated AI agents — without requiring a school's admin team to chase leads manually.

The Problem

School admissions teams are drowning. Inquiries pile up in inboxes, tour requests go unanswered for days, parents ask the same questions over and over, and incomplete applications never get followed up. Meanwhile, admin staff are already stretched thin managing current students. Result: leaking enrollment funnels and thousands of dollars in lost tuition revenue.

The Solution

SchoolEnroll AI deploys five specialized AI agents that work together as a 24/7 enrollment concierge:

Inquiry Collection Agent — Instantly responds to web inquiries, gathers parent name, student age/grade, program interest, desired start date, location, schedule needs, and questions. Qualifies every lead immediately.
Tour Booking Agent — Sends warm invitations to schedule school tours, discovery calls, or open house visits. Handles confirmations, 24-hour reminders, post-tour follow-ups, and re-engagement for families who went quiet.
Application Completion Agent — Runs a 14-day multi-touch sequence (7 touchpoints: D0, D1, D3, D5, D7, D10, D14) with email + SMS nudges for incomplete applications, missing documents (transcripts, health forms, birth certificates, teacher recs), and pending family decisions.
Parent FAQ Agent — Answers 80% of common parent questions about curriculum, tuition, schedule, admissions process, teacher qualifications, class sizes, special needs support, and financial aid — available 24/7 with proper disclaimers.
Open House Promotion Agent — Automates a full 6-week promotional campaign: save-the-date, early registration incentives, program showcases, parent testimonials, last-call reminders, day-before logistics, and post-event thank-yous with application invites. Includes social media content for Facebook, Instagram, and LinkedIn.
What You Get (14 Production-Ready Assets)

Value Proposition
SchoolEnroll AI is an enrollment follow-up system for private schools, charters, tutoring academies, Montessori programs, music schools, language schools, and enrichment centers. It converts inquiries into tours, applications, and enrollments through automated AI agents — inquiry collection, tour booking, application reminders, parent FAQ, and open house promotion — without requiring the school's admin team to chase every lead manually.

Target Customer
Private K–12 schools, charter schools, Montessori schools, tutoring academies, music/arts schools, language schools, and enrichment programs that rely on parent inquiries and tours to fill seats. Typically 50–500 students, with 1–5 admissions/admin staff who are overwhelmed with manual follow-up.

Revenue Model

Monthly SaaS subscription: $750–$2,000/month per school, depending on enrollment size and agent modules selected.
$100K/year path: 10 schools at ~$850/month = $102,000/year.
Upsell: additional modules (e.g., multilingual FAQ, SMS-only plans, seasonal open house campaigns).

KPIs

Inquiry-to-tour conversion rate (target: >40%)
Tour-to-application conversion rate (target: >60%)
Application completion rate (target: >80%)
Average response time to parent inquiries (< 5 minutes)
Monthly recurring revenue (MRR) and churn rate
Number of active schools onboarded

Setup

Steps to Set Up the Business (For the Buyer)

Step 1: Access Your Files

All 14 production assets are in the shared workspace at /home/team/shared/. Read each file to understand the full scope of what was built.

Step 2: Review and Customize

school-sales-page.md — Add your own company name, demo booking link, and contact info
pricing-strategy.md — Adjust pricing tiers if desired; the $750–$2,000 range is researched but your market may vary
parent-faq.md — Review the disclaimer language and ensure it meets your jurisdiction's requirements
education-disclaimer-language.md — Have your legal counsel review before using with clients
Step 3: Build Your Delivery Platform

The content targets these agents — you'll need to implement them in your platform of choice:

Inquiry Agent → Web form + auto-responder (Typeform, Tally, or custom)
Tour Booking Agent → Calendar sync (Calendly, Cal.com, or custom scheduler)
Application Agent → Automated email/SMS sequence (Make, n8n, or your own flow)
FAQ Agent → Knowledge base + AI response (custom GPT, chatbot, or FAQ system)
Open House Agent → Campaign automation (email marketing + social scheduling tool)
Step 4: Prepare Your Sales Materials

Use the operator-sales-playbook.md to train yourself on discovery calls, demos, and objection handling
Use competitor-positioning.md to differentiate against CRMs and basic chatbots
Use the school-sales-page.md as your website or pitch deck copy
Step 5: Identify Your First 10 Schools

Target private schools and Montessori programs in your local area
Reach out to admissions directors via LinkedIn and email
Offer a 30-day pilot to the first 2-3 schools at a discount to build case studies
Step 6: Onboard Your First Client

Follow the onboarding-guide.md (4-week plan)
Use the monthly-enrollment-report-template.md to deliver your first report at 30 days
Reference the email-sms-templates.md to show the school exactly what parents will receive
Step 7: Iterate and Expand

Collect testimonials from early clients
Refine the FAQ and scripts based on real parent questions
Upsell add-on modules (SMS, multilingual, seasonal campaigns)
Target larger schools for Enterprise tier ($2,000+/month)
Disclaimer: This is a non-exclusive, AI-generated business template. It was built by an AI software engineering team on the cto.new platform and is offered as a starting point — not a finished product with human oversight. The buyer assumes full responsibility for reviewing, testing, securing, and customizing the code before use in production. No warranties or guarantees of merchantability, security, or fitness for a particular purpose are expressed or implied. Multiple copies of this business may exist on the marketplace.

Overview

Asset Description

Mission

The team

Setup