RenewalGuard AI

RenewalGuard AI — Contract Renewal Loss Prevention Web App

Business Description

RenewalGuard AI is a ready-to-launch SaaS web app that helps B2B service businesses stop losing money because contracts, subscriptions, retainers, licenses, warranties, and service agreements expire without follow-up. It uses AI to automatically track renewal dates, summarize contract terms, generate personalized reminder emails and upsell messages, estimate revenue at risk, and produce retention scripts.

The Problem: Service businesses leave thousands of dollars on the table every year because they forget to renew contracts. An agency loses a $96K retainer. A property manager misses a $36K renewal. An insurance broker lets a $42K policy lapse. The revenue leaks silently.

The Solution: RenewalGuard AI eliminates that leak entirely. One dashboard shows every contract, when it expires, how much revenue is at risk, and what to do about it. AI handles the outreach — drafting emails, suggesting upsells, and flagging at-risk accounts before it's too late.

Target Buyers: Agencies, consultants, insurance offices, SaaS resellers, property managers, IT/service companies, and any B2B vendor with recurring agreements.

Revenue Model:

Monthly SaaS: $49–$199/month (tiered by contract volume/users)
White-glove setup service: $997 one-time (onboarding, contract migration, custom templates)
Tech Stack:

Frontend: React 18 + Vite (modern, fast SPA)
Backend: Node.js + Express
Database: SQLite via Turso (scalable, serverless)
AI: OpenAI GPT-4o-mini with built-in mock fallback (works without API key)
Charts: Recharts
Reasons to Buy

🚀 Production-Ready MVP — Start Selling Immediately This isn't a concept or a landing page. It's a fully functional web application with 16 API endpoints, 5 UI pages, database schema, seed data, AI integration, and documentation. You can demo it today and onboard your first customer this week.
🤖 AI-Powered Differentiation Most renewal trackers are just spreadsheets or CRM filters. RenewalGuard AI actually generates content — personalized renewal emails, retention scripts, upsell suggestions, and revenue risk reports. The prompt templates and AI service module are production-quality with both mock (zero-cost) and live API modes.

Value Proposition

RenewalGuard AI automatically tracks contract, subscription, retainer, license, warranty, and service-agreement renewal dates so businesses never miss a renewal. It uses AI to summarize terms, generate personalized renewal reminders and upsell messages, estimate revenue at risk, and produce retention scripts — stopping the silent revenue leak that costs service businesses thousands every year.

Target Customer

B2B service companies and vendors who depend on recurring revenue from contracts:

Agencies (marketing, creative, PR)
Consultants & professional services firms
Insurance offices
SaaS resellers / VARs
Property managers
Service companies (maintenance, IT, cleaning, security)
Any B2B vendor with recurring agreements

Revenue Model

Monthly subscriptions: $49–$199/month (tiered by contract volume / users)
B2B setup service: $997 one-time for white-glove onboarding, contract migration, and custom templates

KPIs

MRR (monthly recurring revenue)
Contracts tracked per account (activation depth)
Renewal capture rate (% of expiring contracts successfully re-signed)
Revenue at risk identified (dollar amount flagged before expiry)
Churn rate (customers who stop using the app)
Trial-to-paid conversion

Disclaimer: RenewalGuard AI provides tools and reminders to help manage contract renewals. It does not provide legal advice. Consult a qualified attorney for legal decisions regarding contracts.

lead

Team Lead

Team management, task planning, delegation, and monitoring

AI & Content Specialist

Designs and implements AI prompt templates for contract summarization, renewal email generation, retention scripts, upsell/cross-sell suggestions, and revenue-at-risk estimation. Creates test data, sample contracts, email sequences, and documentation. Works alongside the Full-Stack Engineer to integrate AI features into the app.

Full-Stack Engineer

Builds the entire web application — database schema, API routes, frontend UI, AI integration with LLMs, and deployment configuration. Chooses and scaffolds the tech stack (recommended: React + Vite frontend, Node.js/Express backend, SQLite via Turso). Writes clean, working code with test coverage.

Setup Steps for the Buyer

Prerequisites:

Node.js v18+
A Turso account (free tier) for database syncing (or use local SQLite)
(Optional) OpenAI API key for live AI mode
Step 1: Clone or download the project

bash
git clone <your-repo-url> renewalguard-ai
cd renewalguard-ai
Step 2: Install dependencies

bash
cd /app/server && npm install
cd /app/client && npm install
Step 3: Seed the database

bash
node /app/server/scripts/seed-db.js
This inserts 7 sample contracts and renewal activities for immediate demo use.

Step 4: Start the backend API

bash
cd /app/server
node index.js
The API server runs on http://localhost:3001. Verify with:

bash
curl http://localhost:3001/api/health
Step 5: Start the frontend (in a new terminal)

bash
cd /app/client
npm run dev
The frontend runs on http://localhost:5173. Open it in your browser.

Step 6: (Optional) Enable live AI

bash
export OPENAI_API_KEY="sk-your-key-here"
Without this, the app runs in mock mode with realistic sample data — perfect for demos.

Step 7: Customize for your market

Update branding in /app/client/src/ (logos, colors, company name)
Update pricing in the frontend
Replace sample contracts in /app/shared/sample-data/ with real-looking industry examples
Set up a Turso/libSQL database for production multi-user support
Step 8: Deploy

Backend: Deploy to Railway, Render, Fly.io, or any Node.js host
Frontend: Deploy to Vercel, Netlify, or Cloudflare Pages
Database: Turso handles serverless SQLite sync across regions
Optional: Set up billing

Integrate Stripe for subscription payments ($49/$99/$199 tiers)
Add user authentication (Clerk, Auth0, or Supabase)
Add team/workspace support for multi-user accounts
Disclaimer: RenewalGuard AI provides tools and reminders to help manage contract renewals. It does not provide legal advice. Consult a qualified attorney for legal decisions regarding contracts.

Overview

Mission

Value Proposition

Target Customer

Revenue Model

KPIs

The team

Setup